Introduction
The shift towards pay transparency is more than just a legal requirement—it’s a significant transformation in how businesses approach compensation and hiring. With multiple states implementing new regulations in 2025, businesses must proactively adjust their policies and practices to ensure compliance while maintaining a competitive edge.
At BNX Business Advisors, we help companies turn regulatory challenges into strategic opportunities. In this guide, we outline a step-by-step approach for navigating pay transparency effectively.
Step 1: Conduct a Comprehensive Compensation Audit
Before disclosing salary ranges, businesses must ensure their pay structures are equitable and aligned with market standards. This involves:
- Evaluating current salary ranges and identifying pay gaps
- Comparing compensation data with industry benchmarks
- Addressing any inconsistencies that could expose the company to pay equity claims
How BNX Can Help: We conduct data-driven salary audits to help businesses ensure compliance while maintaining a strong employer brand.
Step 2: Update Job Posting and Hiring Processes
Employers must adjust job descriptions and recruitment strategies to incorporate salary transparency while maintaining flexibility. Best practices include:
- Clearly defining job responsibilities and qualifications
- Setting realistic salary ranges based on skills and experience
- Providing a concise yet informative overview of benefits and incentives
BNX’s Approach: We help businesses craft effective job postings that comply with regulations while positioning them as attractive employers.
Step 3: Train HR and Management Teams
Compliance extends beyond job postings—it requires HR teams and hiring managers to understand and communicate pay structures effectively. Businesses should:
- Train recruiters on how to discuss salary expectations
- Establish consistent communication guidelines to avoid misinterpretations
- Educate employees about their rights regarding pay transparency
BNX’s Support: We provide training programs to ensure that HR teams are equipped to manage pay transparency requirements with confidence.
Step 4: Implement a Multi-State Compliance Strategy
For businesses operating in multiple states, compliance can be complex. Employers should:
- Create a standardized pay disclosure policy that aligns with the strictest state laws
- Adapt compensation strategies based on state-specific requirements
- Monitor regulatory updates to stay ahead of future changes
BNX’s Expertise: We help multi-state employers develop scalable compliance frameworks that minimize risk and enhance operational efficiency.
Conclusion
Pay transparency is not just about compliance—it’s about building a stronger, more competitive business. With the right strategy, companies can improve trust, attract top talent, and foster a positive workplace culture.
BNX Business Advisors specializes in guiding businesses through these transitions. Contact us today for expert support in pay transparency compliance and strategy implementation.